Custom AI solutions that take real work off your plate. We build tailored AI assistants and automations for your business — powered by leading AI models such as Claude by Anthropic. Instead of a one-size-fits-all kit, you get a solution that fits your processes. Every project starts with a free intro call.
Get custom AI solutions built — AI assistants & automation for business
Get custom AI solutions built: AI assistants, document and process automation — per project, GDPR-oriented, with Claude. Free intro call.
What we build with AI for you
Short answer: From AI assistants to document and process automation to custom internal tools — we build the solution that saves you the most time. Here are the most requested use cases.
AI assistants & chatbots
Assistants for customer service, sales or internal knowledge — answering from your own documents (retrieval/RAG), matching your tone and handing complex cases cleanly to a human.
Document & email automation
Generate quotes and invoices from templates, pre-draft emails, summarise long documents, extract data from PDFs and forms into structured form — reliably and transparently.
Content & SEO automation
Product descriptions, drafts and recurring texts in your brand voice — created faster, consistent and optimised for Google & AI search.
Process automation
We connect your existing tools and embed AI where it has the biggest impact: lead follow-up, scheduling, reporting, recurring workflows.
Custom internal tools
Searchable company knowledge, AI-assisted dashboards or small domain tools built for exactly one workflow.
What we build with
We develop with leading AI models — including Claude by Anthropic — and choose vendor-neutrally what fits your task and your data protection needs. Data minimisation and GDPR-oriented implementation are part of every project.
For larger organisations: security, data protection & scaling
For companies with high data-protection and IT-security requirements we work in a structured, auditable way — from the first analysis to handover and operation.
- Data residency & EU processing: processing in the EU where possible; model and service selection to your specifications.
- Data processing agreement (DPA): contracts under Art. 28 GDPR, clear roles, deletion and retention concepts.
- Your data does not train models: we choose services and settings so your content is not used for model training.
- Access control & logging: least-privilege, role-based access and auditable logs.
- Security-oriented approach: methodology aligned with recognised information-security standards and principles.
- Scaling & operation: from pilot to organisation-wide use — with monitoring and the response times set out in your contract.
- Dedicated contact & documentation: a fixed contact, clean handover and complete documentation — no lock-in.
- Vendor neutrality: we recommend models and tools by suitability, not by commission.
Investment & scope
The prices are stated openly on “What does it cost?”: one automated workflow €900 to €5,000, several workflows €3,500 to €18,000, ongoing support from €49 a month, all excluding VAT. What your project costs depends on goal, scope and data and is put in writing after the initial consultation. The range spans from compact automations with modest effort to fully custom AI systems; on request we also handle ongoing operation. You get a solid estimate in the free intro call — transparent, no obligation.
Typical use cases
So you have something concrete in mind — these are projects clients often start with:
- AI assistant for customer service: answers recurring questions around the clock based on your own documents and hands tricky cases cleanly to a human.
- Quote and document automation: quotes, invoices and standard letters are created from templates in minutes instead of hours.
- Make internal knowledge searchable: an assistant that draws answers from manuals, contracts and process docs — instead of long searching.
- Content and SEO support: drafts for your website, newsletter and AI search, consistent in your brand voice.
Who it is worth it for
For freelancers and small teams as well as companies that have recurring processes, knowledge locked in documents, or want to answer customer enquiries faster.
Off-the-shelf software or a custom AI solution?
Off-the-shelf standard tool
0/15
criteria clearly met
An individual or an in-house build
0/15
criteria clearly met
A bespoke solution with AXR-Systems
0/15
criteria clearly met
What is relevant for you?
| What matters | Off-the-shelf standard tool Subscription software | An individual or an in-house build A freelancer or someone on your team | A bespoke solution with AXR-Systems Consulting, implementation and operation Our offering |
|---|---|---|---|
| Start-up & effort | |||
| Strength Immediately — create an account and get going | Partly Depending on availability, often several weeks | Partly First stage usually in 1–3 weeks, the complete process through to sign-off in 2–4 | |
| Why it counts A tool is available immediately — but only for as long as you adapt to it. The question is not what starts faster, but what still fits after three months. | |||
| Partly You set it up and maintain it yourself | Partly You lead on the subject matter and review the result | Strength We handle analysis, implementation and handover | |
| Why it counts The price of a tool is rarely the subscription; it is your team's time for setting it up and maintaining it. Those hours appear in no quotation. | |||
| Strength Low, usually cancellable monthly | Partly Day rate — scope hard to plan in advance | Partly Per project, agreed in writing in advance | |
| Why it counts For freelancers the barrier to entry is decisive. That is why we scope projects so that the first step is small and the benefit shows early. | |||
| Fit & technology | |||
| Weakness You adapt to the tool | Strength Can be built to your requirements | Strength Tailored to your actual process | |
| Why it counts Standard software reflects the average. But your competitive advantage lies precisely where you differ from the average — and that is where the tool stops. | |||
| Partly Only where the provider offers interfaces | Partly Possible — stands or falls with the individual | Strength Connected specifically to your existing systems | |
| Why it counts An isolated solution creates duplicate data entry. The benefit only appears once the data arrives where the work is already being done. | |||
| Weakness Only within the provider's roadmap | Partly If that person is still available | Strength Planned for — adjustments are part of the support | |
| Why it counts Processes change — through growth, new legislation or new clients. Anything that cannot change with them becomes a brake. | |||
| Data protection & security | |||
| Partly According to the provider's terms | Partly Depends on how it was implemented | Strength Services and storage locations chosen to your specifications | |
| Why it counts If you do not know where data is processed, you cannot answer the data protection officer's question. That reliably blocks projects later on. | |||
| Partly Standard contract, as a rule not negotiable | Partly Has to be agreed separately | Strength A contract under Art. 28 GDPR as standard | |
| Why it counts Without a data processing agreement under Art. 28 GDPR, use simply cannot be approved in many companies — however well the solution works. | |||
| Partly As far as the tool allows | Partly Only if expressly commissioned | Strength A role model and logging from day one | |
| Why it counts As soon as several departments are involved, access has to be traceable. Retrofitting that is expensive. | |||
| Operation & future | |||
| Weakness Self-service, support via a ticket system | Partly As long as that person has time | Strength A dedicated contact with an agreed response time | |
| Why it counts The moment of truth is not the launch but the day something stops working. That is when it becomes clear whether you can reach anyone. | |||
| Strength The tool carries on unchanged | Weakness The knowledge often walks out with them | Strength Documented and ready to hand over at any time | |
| Why it counts Solutions only one person understands are a quiet risk. It only shows when that person leaves. | |||
| Partly Vendor documentation — not your process | Weakness In practice, often patchy | Strength Full documentation plus training for your team | |
| Why it counts Without documentation the solution is not really yours — you are merely allowed to use it. | |||
| Weakness Switching means migrating data and rebuilding | Partly You depend on one individual | Strength No lock-in — you or another provider can take over | |
| Why it counts The value of a solution shows in how easily you could leave it. Anyone who has to keep you rather than convince you is not working in your interest. | |||
| Cost over time | |||
| Strength Fixed monthly fee, usually per user | Partly Billed by time spent | Strength Fixed price per stage, support optionally on a monthly basis | |
| Why it counts Predictability beats a low entry price. You should know in advance what the bill says at the end of the year. | |||
| Weakness Rise with every additional user | Partly Every change costs effort all over again | Strength Built once — usage grows without a per-head licence | |
| Why it counts Per-head licence costs penalise growth. A solution of your own gets cheaper per user the bigger you become. | |||
| When this route is the right one | Suits you if your process matches the standard and you can adapt it to the tool. | Suits one-off, clearly defined tasks with no long-term operation. | Suits you if the process is meant to run permanently and reliability matters. |
The statements about standard tools and about implementation by individuals reflect typical market experience and may differ in any given case. Contractual and data protection details are settled individually and in writing.
When you do not need us
If an off-the-shelf tool really does cover your process, we will tell you so in the intro call — and recommend the tool instead of a project. We would rather turn work down honestly than take on a job that does nothing for you. That is exactly why the intro call costs nothing and ends without obligation.
What you can rely on
We deliberately show no testimonials here, but the things you can hold us to from the outset:
- A free intro call with no sales pressure You describe your project and we tell you frankly what can realistically come of it. No cost, no obligation, and no chasing if you do not get back to us.
- An honest no if the numbers do not add up If AI or automation cannot noticeably reduce your workload, we will tell you so — even if it costs us the job.
- One dedicated contact person The same person looks after you from the first conversation to handover. You never have to explain your project twice.
- Handover with documentation, no lock-in beyond that You receive the access credentials and clear documentation so that you can carry on yourself or move to someone else. Beyond the agreed scope, we tie you to nothing.
We publish references with figures as soon as our clients have agreed to publication. Do get in touch — in the intro call we will go through examples that match your project.
Not sure where to start?
The free AI automation check gives a recommendation in two minutes — or we clarify it directly in an intro call. No sales pressure, just an honest next step.
FAQ
Can you have a custom AI solution built?
Yes. That is exactly our core: we build AI assistants and automations tailored to your processes, rather than selling off-the-shelf software.
What does a custom AI solution cost?
It depends on scope — from compact automations to larger systems. You get a concrete, transparent estimate in the free intro call, no obligation.
What do you build the AI with?
With leading AI models, including Claude by Anthropic. We pick the model vendor-neutrally to fit the task and data protection.
Is the AI use GDPR-compliant?
Data protection is part of every implementation: data minimisation, vetted processing and clear rules.
How long does development take?
Compact solutions often a few weeks, larger projects accordingly longer. We start with the biggest lever and deliver in steps.
How quickly do we see first results?
For clearly scoped projects often within a few weeks. Because we deliver in small steps, you don’t wait for one big final result but see continuous progress.
Does our data stay protected?
Yes. We work in a GDPR-oriented way, respect data sovereignty and discuss up front which data is processed and how. Where possible we rely on EU hosting and data-minimising solutions.
Are we tied to one vendor?
No. We decide vendor-neutrally and build so that switching stays possible — no lock-in.
Conclusion
Whether an AI assistant, document automation or a custom internal tool — we build the solution that measurably saves you time. Book a free intro call.
Get started
Ready to really put AI to work?
Tell us about your project in a few minutes — you’ll get an honest initial assessment, with no sales pressure.
- Free & no obligation
- Reply usually within 1 business day
- GDPR-compliant